Dear York Community,
This is a reminder that full-time employee timesheets are due every other Monday of a pay week. Each employee should fill out and complete their own timesheet and then submit them to their supervisor – including faculty employees. It is the responsibility of supervisors to review their employee’s timesheet for accuracy and to approve submitted timesheets by end of day each Tuesday of a pay week. As you know, York College is on NY State payroll and we are accountable for state monies.
Accurate timesheet records are the basis for annual leave accrual, UH accrual, sick time accrual and comp time accrual. Each summer, Central Office asks each campus for a Compensated Leave report which is an accounting of annual leave and sick time balances that each campus will ultimately be responsible to pay to employees. Accurate timesheet records are required to calculate these balances. This summer, Central Office has asked each campus to sign an attestation form certifying that there are close to zero outstanding unapproved timesheets and our campus is out of compliance.
I ask that you speak with your direct reports and supervisors within your divisional unit to ensure that all timesheets are reviewed and approved so we can be in compliance with this new University directive.
Timesheets can be audited by state/federal agencies and are a part of the employment record. Each employee must certify that the time entered is accurate and has not been falsified. Supervisors must then review for accuracy and then approve the timesheet. This should be done bi-weekly as timesheet completion and approval is required.
Thank you for your attention to this matter.
Thank you
York Human Resources