Good Morning Faculty & Staff,
Here are the key purchasing deadlines and other important dates for the FY 2026 Year-End Close. Please ensure that this information is shared with relevant individuals within your departments. Note that the dates outlined in this document reflect CUNY’s deadlines for both Tax Levy and Non-Tax Levy activities.
Procurement:
• May 15, 2026: at this time, no more requisitions can be submitted for processing for both Tax-Levy and Non-Tax Levy (Related Entities) All purchase requisitions for FY 2026 must be fully approved and received in the Procurement Office by May 15, 2026, at 5:00 PM. This allows adequate time to process and issue purchase orders, ensuring goods and services are received by the June 30, 2026 fiscal year-end deadline.
• June 12, 2026: Last day submit Marketplace order for Grainger/Intivity, S&B computer and Complete Books & Media punchouts.
• Confirming Orders: Do not place confirming orders (orders made without a purchase order) All purchases must be approved by the Procurement Office.
• June 30, 2026: Last day to receive good and/or services for Fiscal Year 2026.
• Outstanding Purchase Orders: Please review your current purchase orders to ensure that all deliveries will be made by June 30, 2026. Any items received after this date will be charged to FY 2026.
• Remaining Purchase Order Balances: Check remaining balances on your purchase orders to ensure all vendor invoices are received and forwarded to Accounts Payable. Use the following CUNYFirst query to assist:
o Query: CU_FSPO_PO_REMAIN_ENCUMB
o Relevant Column: "PO Line Remaining Encumb Amt"
• If you need to cancel or adjust any outstanding purchase orders, please contact Yasmina Moore at ymoore@PROTECTED
Accounts Payable:
• Receipts: Enter receipts into the CUNYBuy System as soon as you receive merchandise or services.
• Invoices: Forward any invoices sent directly to you to Accounts Payable via APinvoices@PROTECTED .
• For questions related to Accounts Payable or Travel & Expense, please contact:
o Tiffany Atkins at tatkinson@PROTECTED
Budget:
For any budget-related questions, please contact the Budget Office:
• Ajisa Dervisevic at adervisevic@PROTECTED
• Alan Wong at awong3@PROTECTED
Non-Tax Levy:
For questions regarding year-end activities for Non-Tax Levy entities, please reach out to:
• Nicole Utley at nutley@PROTECTED
Please note that the year-end deadlines apply to all funding sources, including General Tax Levy funds, Tax Levy Programs/Initiatives, and Fees programs (Academic Excellence Fees, Differential Tuition, Material Fee). This also includes Strategic Initiatives funds, which must be fully spent by June 30, 2026. As a reminder, Tax Levy funds will not roll over into FY27 if they are not fully expended.
Pease contact us If you have any questions or need additional information.
Sincerely,
Ed Rios,
Vice President for Finance & Administration and Chief Financial Officer/Chief Facilities Officer
Ajisa Dervisevic,
Assistant Vice President, Planning and Budget
Eduardo Rios
Vice President for Finance & Administration
Chief Financial Officer/ Chief Facilities Officer
Office: 718-262-2104
Cell: 929-720-2167
Email: erios9@PROTECTED
94-20 Guy R. Brewer Blvd. Jamaica, NY, 11451.